NetExpat Privacy Policy


I. Purpose


A. Privacy Principles


NET EXPAT® (hereinafter “NetExpat” or “we” or “us”) understands your privacy is important to you; it’s important to us too. We are committed to keeping your personal information private and secure. To achieve that goal, we adopted the following privacy policy. This policy describes what information we collect and how we use and protect that information. If you need to correct or change any of your personal information, you will also learn how to do so in this policy.


This policy applies to all NetExpat sites and services including, but not limited to:, the NetExpat Community and NetExpat Community events, PartnerJob Explorer, the ExpAdviser, support programs and services, as well as other uses and functions of the NetExpat intranet (collectively “NetExpat Services” or “Services”).


B. General Information


This Privacy Policy supplements the NetExpat Terms and Conditions (as well as the NetExpat Community Terms and Conditions), which govern the relationship between NetExpat and the individuals who use NetExpat Services (hereinafter “User”/ “Users” or “Candidate”/ “Candidates”). The Terms and Conditions and this Privacy Policy apply to all services provided to NetExpat candidates or offered by the NetExpat Community and/or other NetExpat intranet functions as well as any User action, content, or other material relating to NetExpat sites and services.


NetExpat collects, processes, and uses data and/or information (“Personal Data”) about its candidates and their NetExpat accounts in accordance with the applicable laws and statutes of data protection of Belgium, the European Union, and the United States of America.


NetExpat uses Personal Data exclusively to provide users with NetExpat Services. NetExpat will not rent, sell, or otherwise provide Personal Data to any third party for the purposes of advertise or marketing without the User’s consent. The User acknowledges that in some instances, as described below, NetExpat does provide Personal Data to third parties in furtherance of its Services.


II. Scope

 A. Personal Data collected by NetExpat


1. NetExpat Services and Intranet


In order to provide services to its candidates and users, NetExpat collects certain Personal Data from the ordering entity (“clients” or “the Client”). This information may include (but is not necessarily limited to): full name, address, email address, gender, date of birth, nationality, country and city of origin, street, postal code, and country of residence, phone number, host country, and information related to the Candidate’s employment history.


When a Candidate receives coaching through NetExpat (i.e. Career Continuation Coaching, Cultural Induction Training, Job Search Coaching, etc.), NetExpat and its affiliated consultants (“Consultant” or “Coach”) record Personal Data including the Candidate’s employment history and goals, international experience, notes regarding coaching sessions, Candidate feedback, and Candidate survey results. This information is used to provide and enhance NetExpat Services.


In addition, in order to gain access to NetExpat’s intranet services (including PartnerJob Explorer, ExpAdviser, etc.), the User must choose a password. The User’s name and password are never visible to any other NetExpat User or third party.


2. NetExpat Community Profile Information and User Content


Users who register with the NetExpat Community must provide their name, email address, location, and password. Users may provide additional information about him/herself (e.g. biographical information, professional background, social media sites, etc.) Providing information beyond what is required at registration is optional and provided at the User’s discretion, but such information may allow the User to enjoy better NetExpat services. Additionally, the User can upload, publish, display, or share comments, photos, messages, blogs, notes, texts, information, music, videos, and other content as outlined in the Terms and Conditions (“Content”) on or through the NetExpat Community. The User may also maintain relationships with other users, perform searches, form or join groups, and form or join events hosted by NetExpat or posted on the NetExpat Community. NetExpat retains all aforementioned data in order to provide the User with NetExpat Community Services and features. For example, messages are retained so the User can continue to view these messages at each log-in. Event information is retained so NetExpat can communicate with the User about event information, address, etc. When a User removes other Personal Data, NetExpat usually retains a backup copy of the prior version for a reasonable period of time.


Users have the option to link their NetExpat Community profile to other social media sites and personal websites (Twitter, Facebook, LinkedIn, Skype, AIM). NetExpat is not responsible for the privacy policies of these sites. Users are encouraged to review the privacy policy of any other website they use or link to their NetExpat Community profile.


3. Cookies and Log files


Like most websites, NetExpat uses cookies and web log files to track site usage and trends, to improve the quality of its service, and to customize the User’s experience. A cookie is a tiny data file that resides on the User’s computer, mobile phone, or other device, and allows NetExpat to recognize the User upon return to the NetExpat websites when the Users logs on from the same computer and web browser. The User can remove or block cookies using the browser settings, but in some cases that may impact their ability to use the NetExpat Services. One type of cookie, known as a “persistent” cookie, is set once the User logs into a NetExpat account. The next time the User logs in, the persistent cookie will allow NetExpat to recognize the User so the User does not need to re-enter email and password information.  Another type of cookie, called a “session” cookie, is used to identify a particular visit to NetExpat websites. Session cookies expire after a short time or when the Users closes the web browser.


4. History, Logs, IP Addresses


Due to the communications standards on the internet, when the User visits NetExpat websites, NetExpat automatically receives the URL of the site from which the User came and the site to which the User visits after leaving NetExpat sites. NetExpat also receives the internet protocol (“IP”) address of the User’s computer (or the proxy server the User use to access the internet), computer operating system, web browser, email patterns related to NetExpat communications, as well as mobile device data including operating system, ISP, and mobile carrier (where applicable). NetExpat uses this information to analyze overall trends to help improve its Services.  This data is not shared with third parties except as described below.



B. Sharing Personal Data with Third Parties


1. Other NetExpat Community Users


Profile information the User submits on the NetExpat Community is available to other NetExpat Community users. The User has the ability to limit what profile information is visible to other Users under the NetExpat Community Privacy settings.



2. Newsletters, Emails, and other Notifications


NetExpat regularly sends out newsletters, event invitations, and other NetExpat Services-related communications and emails (“User Communications”) to NetExpat Candidates. User Communications inform the User, among other things, about upcoming events, content, new features, messages, etc.


Some User Communications are facilitated by a third party marketing service. NetExpat provides User names and email addresses to this service in order to deliver personalized and relevant messages. Users have the option to opt-out of these emails.


Users can choose which NetExpat Community-generated emails they receive under their personal settings.



3. Information sharing with other Third Parties


NetExpat does not provide Personal Data or other User information to third-party marketers or advertisers. NetExpat shares Personal Data, User Content, and other information with third parties in limited circumstances where NetExpat believes sharing such information is reasonably required to offer NetExpat Services, legally required, or permitted by the User.


For example, NetExpat may share Personal Data with third party service providers when required for NetExpat Community technical development or the delivery of other NetExpat Services (including event hosting). Where NetExpat uses third party service providers who have access to User Personal Data, NetExpat implements reasonable contractual protections to keep the Personal Data confidential.


NetExpat may be required to disclose User Personal Data in order to comply with legal obligations and requests (i.e. court orders or subpoenas). NetExpat will not disclose any Personal Data unless legally required to do so or unless disclosure is necessary to protect the interests of property of NetExpat, to prevent fraud or other illegal activity perpetrated through NetExpat Services or sites, or to prevent imminent bodily harm. This disclosure may include sharing information with other companies, lawyers, agents, or government bodies.


If the complete or partial ownership of NetExpat changes, User Personal Data may be transferred to the new owner or shareholder. In such event, User Personal Data would remain subject to this or any subsequent Privacy Policy.


NetExpat may use User Personal Data for purposes of aggregating data regarding the interest, success, use, and marketing of NetExpat Services. Any use of Personal Data in these instances would be anonymous and the individual User would not be identified.



4. Miscellaneous provisions


a. Minors


Children and minors under the age of 18 are not eligible for NetExpat Services and therefore not allowed to submit Personal Data to NetExpat. Minors cannot consent to this Privacy Policy. In the event that a minor receives NetExpat services, the parents or legal guardians will provide consent.


b. Links


NetExpat sites including the NetExpat Community may contain links to outside websites not affiliated with NetExpat. NetExpat is not responsible for the privacy of these websites.


c. Changing or Removing Information


Users can edit and control access to their Personal Data on the NetExpat Community through the profile editing tool. Users who wish to remove their personal data from any/all NetExpat Services can send a request to . Upon receipt of the request, NetExpat will remove all identifying Personal Data from our systems. NetExpat may retain certain anonymous Personal Data to the extent it is necessary to prevent fraud or abuse, as required by law, or for other legitimate business purposes (including aggregating anonymous data). All retained data remains subject to this Privacy Policy.


Users can correct other Personal Data by sending an email to .


 d. Terms of Conditions, Notices, Revisions


The use of NetExpat Services and any disputes arising from the services are subject to this Privacy Policy and applicable NetExpat Community Terms and Conditions. NetExpat may revise this Privacy Policy from time to time. The most current version of the NetExpat Privacy Policy will always be published on and Modified versions will have immediate effect. NetExpat may, but does not have to, notify Users of any modification in the Privacy Policy via email.




III. User Acknowledgements and Consent



Users acknowledge that when they post Content through the NetExpat Community and communicate with other members on the site at the User’s own risk. NetExpat allows the User to set privacy options that limit the visibility of his/her profile on the NetExpat Community and additionally protects User Personal Data and profile information from being viewed by non-NetExpat Community members and unauthorized parties by using industry standard protocols and technology. Likewise, NetExpat implements industry standard protocols to protect all User Personal Data. The User should be aware that that no security measure is impenetrable. It is therefore possible, though not likely, that the User’s Personal Data will become publicly available. Moreover, although all NetExpat Community members must agree to the NetExpat Community Terms and Conditions, NetExpat cannot control the actions of other NetExpat Community Users with whom User chooses to share Personal Data. Therefore, NetExpat cannot and does not guarantee that Personal Data, User Content, and other information posted to the NetExpat Community will not be viewed by unauthorized persons. NetExpat is not responsible for circumvention of any privacy settings or security measures contained on the NetExpat websites. The User understands and acknowledges that, even after Personal Data and Content are deleted from the NetExpat Community and other NetExpat sites, that information may be retained and viewable on cached and archived web pages or in the event that other Users have copied and stored this data and information. In accordance with the NetExpat Terms and Conditions, the User should not post sensitive information (home address, phone number, social security number, etc.) to the NetExpat Community. Users who post such information do so at their own risk.


The User acknowledges the principles and provisions set out in this Privacy Policy and consents to the processing of Personal Data as described within. The User shall be bound by the most current version of the NetExpat Privacy Policy by continuing to access or use NetExpat Services. The User will have the option to revoke consent and terminate NetExpat Services immediately without costs. To revoke consent to this Privacy Policy and terminate NetExpat Services, send a letter or email to NetExpat SA, 287 Avenue Louise/Louizalaan, 1050 Brussels, Belgium/ .